icoya eForms - Bridging the Paper-to-Digital Divide
icoya® eForms is a unique solution, that
revolutionizes the acquisition of data from paper contracts,
invoices, customer information, and forms. Previously, form data
had to be either manually acquired with time consuming and error
susceptible processes, or electronically managed with cost and
maintenance intensive solutions like form scanners and Optical
Character Recognition (OCR). Managing paper forms with icoya®
eForms eliminates these time consuming tasks, accelerates work
processes, and liquidates error sources. icoya® eForms enables
companies and authorities to totally automate the acquisition of
any form such as a contract, receipts, order form or account
application and thereby significantly reduce costs in processing
This is form management today
A multitude of business processes today are connected by the
recording and exchange of paper as well as electronic forms. This
includes, for example, applications, order forms, and contracts.
The predominant number of these processses require a handwritten or
digital legal signature. Because the infrastructure for the digital
signature is overwhelmingly unavailable especially to consumers,
the process ends with classic, printed, paper forms. Today, when a
sender’s signature is required for legal reasons, paper is the
Managing paper forms is cost intensive: manually recording form
data consumes time and personnel. In addition, manual recording is
prone to error, prompting high costs induced by recognizing,
forwarding, returning, correcting, and re-entering tainted
icoya® eForms combines the advantages of paper and electronic
forms and automates the acquisition of form data. icoya® eForms
eliminates mistakes and substantially reduces data acquisition and
icoya® eForms brings the future and present together: the
icoya® 2D-Barcode – the bridge from paper to the digital
With the icoya® eForms solution, your company is
able to efficiently and easily build the bridge between paper-based
forms and pure electronic form management.
With icoya® eForms technology, the user’s input is saved in a
producer-independent and standardized XML-Format, safely encrypted
in a 2 dimensional barcode, and written into the form. This barcode
is printed out with the form and, in addition to the given form
data, contains the complete structure as well as an optional
digital signature which guarantees form data is transmitted without
With the Date Code, the print-out contains, once again, the
complete document including the digital signature in an
alteration-proof form. With that, the printed document can, at any
time, be transferred back into the digital format without a media
break – the bridge from paper to the digital world is
built...without having to change existing work processes.
The icoya® eForms Processing Engine: the professional solution
tailored to your special requirements!
icoya® eForms automates all work processes in which forms are
filled out and/or signed.
icoya® eForms meets the requirements of numerous work processes
where forms play a role. Typical and frequent examples include
internal and external application forms for data acquisition, forms
in internal and external release processes, customer forms from
banks and insurance companies, as well as public administration
forms used by citizens and authorities.
A basic function of icoya® eForms is the central server-sided form
administration and management with encompassing form search
functions, a rights and role concept, as well as a freely
configurable workflow system. Adminsitration and access are
entirely browser-based and require no additional software.
As its core functionality, icoya® eForms facilitates the
generation and acquisition of form data in 2D-barcodes. In so
doing, icoya® eForms combines paper forms requiring handwritten
signatures with the ability to further process these documents
electronically. For this, icoya® eForms contains components for
generating 2D-barcodes from XML data and corresponding scanning-
and decoder- software for extracting data from 2D-barcodes. In
addition, a legally valid digital signature can be generated and
saved in forms and documents, e.g. faxes, by means of a 2D barcode.
This signature may also include further information like time
stamps, sender, and receiver data.
Through this, signature verification is not only possible
electronically but also in the printed out and archived paper
document. Additionally, a complete digital reproduction is possible
of form-based work processes involving digital signatures. This
includes the direct acquisition of XML data over PDF-forms, the
transmission of form data to backend systems, and support of
digital signatures all the way through.
icoya® eForms automates, for example, the management of order,
invoice, and application forms, e.g. for opening accounts or
deposits, and offers enormous cost savings compared to manual data
entry. Other application areas of icoya® eForms include the
creation and processing of application forms in public
administrations as well as contracts and orders between companies.
Authorities and companies significantly reduce incurred form
processing costs, while increasing data quality and legal security
in electronic business communications. Time- and
personnel-intensive, error-prone work processes for traditional
form data acquisition are completely eliminated through the use of
icoya® eForms. The complete electronic reproduction of form-related
business processes replaces expensive paper forms and time
consuming workflows and, thus, results in huge cost savings. icoya®
eForms eliminates all costs of printed forms and time-consuming
Advantages of icoya® eForms
- Completely automates the acquisition of printed form
- Removes error sources of manual data entry.
- Easy digital integration of (printed) forms and form
- No software installation necessary.
- The paper-based encoding of data enables the logistic
separation of form issuing and form processing parties.
- Future-safe and flexible data storage in XML format.
- Uses world-wide standards. 100% compatibility with Adobe
Portable Document format (PDF). Filling-in and saving of form
data using the (free) Acrobat Reader.
- Built-in web server and database.
- Supports complex, server-side checking of form data (also
with database access)
- Supports law-conforming digital signatures
- Form data can be saved in XML format on the eForms
- Future-safe and extensible architecture based on open source
- Flexible license model and immediate positive ROI
- Future-safe. icoya® eForms is available for a variety of 32
and 64 bit operating systems: Windows 2000/2003, Linux 32/64-Bit
(Red Hat, SuSE, debian, Gentoo, Ubuntu), Solaris 32/64-Bit, MAC
OS X, HP-UX, OS/390, AIX.
- Significant cost reduction of form-based business
- The digital form solution minimizes costs for print and
storage of paper-based forms,
- Spares cost-intensive configuration of OCR-software and
- Utmost time savings for data acquisition from printed
- Error-free data acquisition avoids high costs associated
with cleaning-up faulty data sets.
- Protection from misuse and manipulation: Inalterability of
forms and form data is ensured through digital signatures.
- Forms printed with icoya® eForms can be recognized at any
time for comparison with digital data sets.
icoya® eForms’ flexible license model offers unrivaled
icoya® eForms users immediately reduce processing costs and only
pay for optimized transactions – icoya® eForms requires no high
initial investment, pleases every budget, and reduces running
The icoya eForms brochure is available online
in PDF format
. Get it here
icoya® eForms Overview
icoya® eForms conforms to standards
eForms processes forms in the standardized Adobe PDF format
(Portable Document Fomat). No modification of existing PDF-forms is
required. Therefore, no additional effort arises for the generation
of forms using icoya® eForms.
Standardized 2D Barcodes:
icoya® eForms utilizes the ISO-standard barcodes PDF-417 and
DataMatrix. These widely used 2D barcodes are supported by numerous
Zope Application Server:
The icoya® eForms Server is based on the open source application
server Zope. Zope guarantees a high reliability and security. The
powerful Zope application server is the choice of thousands of
enterprises and government agencies world-wide.
Security and Digital Signature
The icoya® eForms Server supports digital signing of filled-out
electronic forms. Adobe Acrobat Reader allows signature
verification in the electronic document. The icoya® Scan Processor
reads and verifies the signature in the scanned document. The
stored information is protected from revision and forgery through
digital signature (1024-, 2048-, 4096-Bit), encryption, and a
world-wide unique form serial number.
Utilization of the existing infrastructure
- icoya® eForms can be used with arbitrary PDF forms, the form
layout is unrestricted. No additional effort is required for the
set-up of forms with automated data barcodes, and conventional
forms need not be retailored for icoya® eForms. Online
verification of forms is easily accomplished as well.
- Existing document scanners, hand scanners, ICR software and
document archive systems can be used together with icoya®
- Additional software besides icoya® eForms is not
Fully automated form data acquisition
The icoya® eForms Scan Processor accomplishes automatic acquisition
of form data printed out with icoya® eForms. The eForms Scan
Processor decodes the form data stored in the 2D-barcode and can
export the data e.g. to text, XML, CVS (Comma Separated Values) or
Microsoft Excel. Of course, it is possible to integrate the eForms
Scan Processor into existing archiving solutions. Connecting icoya®
Scan Processor to backend or ERP systems is also easily achieved.
icoya® eForms Scan Processor supports common scanning solutions and
all TWAIN-compatible scanners.
The application of icoya® eForms means...
the complete integration of online and offline form services as
well as database, PDF, digital signature, and barcode processing in
a single system.
A Flash video demonstrates an example
application of icoya® eForms in the financial sector
You can test icoya® eForms online. You can find the online-demo
We offer free evaluation versions of the icoya® eForms Server
(fully featured PDF forms server) and the icoya® eForms Scan
Processor (scanning 2D-barcode enabled forms and verification of
digital signature codes)
The icoya® eForms server is available for the operating systems
Windows 2000 und 2003 Server, Linux 32/64-Bit (Novell/SuSE, Red
Hat, u.a.), Solaris (32/64-Bit), MacOS X, AIX, HP-UX and
The icoya® eForms server is licensed on a per-server basis. By
licensing icoya® eForms Server technology you will give an
unlimited number of end-users (the person who fills the form) the
opportunity of fill-out and print forms. In addition, once you have
licensed the icoya® eForms server, the number of users allowed to
use the icoya® eForms server is unlimited, i.e. the number of users
who create forms, maintain content and manage access rights is not
For inquiries about pricing, please contact our Sales Team: phone
+49 711 896656 55 , email email@example.com
Make a presentation appointment and experience icoya® eForms and
other solutions live in practice. The icoya® solutions suite is
presented in detail and its application and benefits custom
sketched for your enterprise based on your business
We gladly offer
- an online-presentation with live demo
- individual consulting with presentation
- to send additional information materials and access to the
online demo system.
Just contact us. We are always available for you by telephone +49
711 89 66 56-0 or email firstname.lastname@example.org.